Department Administrative Specialist

THE ROLE: (Small summary of what you are looking for)

Herbalife (NYSE: HLF) is a premier health and wellness company headquartered in Los Angeles, USA. Since its founding in 1980, it has been committed to improving the health and well-being of consumers worldwide through science-backed nutritional products. With operations spanning over 90 countries and regions, Herbalife offers innovative products in areas such as weight management, sports nutrition, and daily nutritional supplements.

In the Chinese market, Herbalife continues to strengthen its localized development strategy. Leveraging the large-scale production capabilities of its manufacturing bases in Suzhou and Changsha, as well as the R&D expertise of its Global Product Innovation Center (GPIC) in Shanghai, the company has established a comprehensive weight management industrial chain system covering research and development, production, and services.

This role will be responsible for administrative management of Public Affairs Department to ensure effective operation of all PA related administrative work. To be specific, this role conducts day-to-day administration works for PA nationwide including office administration, and coordination with HR, Finance, Legal and ECO, and purchasing/supply chain functions to fulfill EA work across the country.  This role also acts as the assistant to the department head and provides administrative support to the department head 

HOW YOU WOULD CONTRIBUTE: (Responsibilities and tasks associated with the job) *limit to 8-10 bullets 

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• Administrative & office work
• Meeting & schedule coordination
• Regular team gifts coordination and support 
• PA team’s communication hub, and needs to interact with relevant department on a daily basis
• Document management
• Work closely with relevant departments for document review and approval
• Team monthly/quarterly/annual report consolidation
• Team database management or coordination if any
• Finance related support, including team budget consolidation & tracking, procurement support, fixed asset management
• Project coordination and support: team event planning & support; townhall meetings support; and administrative support for team-led projects, i.e. CIIE (China International Import Expo) 
• Acting as the assistant to the department head, and provides administrative support to the department head
• Other work assigned by supervisor

SKILLS AND BACKGROUND REQUIRED TO BE SUCCESSFUL: (List requirements, including education and experience needed for the job) *limit 6-7 bullets

• Have good interpersonal communication and coordination skills with internal and external stakeholders
• Strong multi-task management and problem-solving skills; proven ability to work well under pressure
• Be proactive, strong ownership, and strong sense of responsibility 
• High attention to details and confidentiality; be patient and be flexible
• Good written and verbal communications in Mandarin Chinese; proficient in written and verbal communications in English 
• Proficient in English and MS Offices
• Above three years of working experience in office/department operation and management in multi-national companies
• Having project management experience is a plus

Education

• Bachelor’s degree or above, major in business administration, administrative management, English or the equivalent is preferred